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HOME » Employee Time Clocks » How To Choose The Best Employee Time Clock

How To Choose The Best Employee Time Clock

Employee Time Clocks An employee time clock can be a critical part of properly running a business. Keeping tabs of hours worked, overtime, paid vacation, holidays and other aspects of employee work can be difficult to track. Employee time clocks help simplify and organize all of this. Finding the right time clock can be difficult. Here are a few questions you can ask yourself to help determine which time clock you should choose.

How big is your business?

The size of a business can be a huge factor in determining which time clock to purchase. Small businesses can easily use something basic, such as a traditional punch card system. This same system is not practical for a large business. Larger businesses require a system that is more robust, often a software or digital time clock that automatically keeps track of time.

Also keep in mind that several software-based time clocks are sold based on total users. These packages include 50, 75, 100, 250+ employees. Be sure the system you get accommodates all your employees and any future growth your business may have. Some software-based time clocks are non upgradeable. Others have upgrade packages that can be purchased and used later down the road.

Do you use payroll software such as QuickBooks, ADP or PAYCHEX?

Some software, biometric and card-swipe systems can be used with various payroll software programs, such as QuickBooks. The ability to export and use time clock data with these programs can be a huge timesaver and cut down on hours of work. If you use a payroll program, be sure to check on the compatibility. If your software isn’t on the list of the time clock’s product page, call and speak with a specialist at 1-800-543-5454. It is entirely possible that although your payroll software isn’t listed, it may be supported.

What type of system would you like?

This is a quick overview of the four most common employee time clock systems:

Punch Card Time Clock - These time clocks use traditional cards that are inserted into the time clock where they are punched and stamped. This type of system is commonly used by small businesses and has been around for decades. Some of these time clocks will add time as the time card is punched, but is not common.

Card Swipe Time Clock - This type of time clock uses a card, similar in size to a credit card that is swiped through a machine to log time worked. This type of time clock can be used with small and large businesses. Time is usually stored on the device or on a connected computer. Data can often be exported for use with payroll software.

Software Time Clock - This type of time clock is run on a computer. No separate device is required. This can be used on a single computer, or on a network of computers if a "network" package is purchased. This is an easy and efficient way to keep track of time. Data can usually be exported for use with payroll software.

Biometric Time Clocks - This type of time clock uses an employee's hand or finger to punch in and out of work. It works much like a card swipe clock, except the hand or finger replaces a card. This type of system eliminates buddy-punching fraud and eliminates the need to replace cards. Data from these systems can usually be exported for use with payroll software.


If you still have questions, please give us a call at 1-800-543-5454 and speak with one of our time clock specialists. You can also e-mail us at Visit our time clock index to view our entire selection by clicking here.