Which Binding Machine Format is Best?

Posted by: James on September 7th, 2011

Comb Binding MachinesWith all the different binding machine formats floating around out there, it is a little tough to know which one you should use. I have over 10 years of experience using pretty much everything out there and I have to say that comb, wire and coil binding are still my favorites. Of these three binding formats, each have their own pros and cons that I would like to explain in this article.

As mentioned earlier, I really like comb, wire and coil binding machines. These three formats also happen to be the most widely used today. These binding styles each go by a variety of different names:

  • Comb Binding (AKA) – 19-Ring Binding, Plastic Binding, School Binding
  • Wire Binding (AKA) – Metal Comb, Spiral-O, Wire-O, Twin Loop, Double Loop, 3:1 Binding, 2:1 Binding
  • Coil Binding (AKA) Spiral Binding, Spring Binding, Plastic Spiral Binding, Color Coil Binding, 5:1 Binding, 4:1 Binding

Now that we have established the different names attached to these binding formats, I would like to cover why you may want to use these binding formats.

Comb Binding MachinesComb Binding – If you are looking for a binding machine purely for binding and organizational purposes and you don’t care what the end results look like, this is the binding format for you. Comb binding is by far the cheapest method of binding books, reports and presentations. The machines are cheap and the supplies are about as inexpensive as they come. Having used dozens of different comb binding machines myself, I have to say that this is probably the easiest binding format out there.

Comb binding involves 19-hole punched paper (on the 11″ side of letter-size paper). Once paper has been punched, place a comb on the machine’s comb opener. Open the comb and slide the comb’s fingers through the punched holes and close the comb element. That’s really all there is too it.

Comb binding elements themselves come in a wide array of colors and are usually available in quantities of 100 per box. Comb binding elements allow you to remove and re-add pages. The elements can be re-used multiple times before they wear out, which is ideal for those of you who are into recycling.

Wire Binding MachinesWire Binding – If you bind things for professional purposes, let’s say in a business environment, wire binding may be the best format for you. This binding style utilizes loops of wire, often referred to as twin loop wire. Each of these twin loops is inserted through punched holes (usually done on a wire binding machine). The look is very professional and very classy.

Wire binding comes in 3 different hole patterns. The least common is 19-ring wire, aka Spiral-O wire. This format involves 19 total holes along an 11″ sheet of paper and is designed to work with the same hole pattern as coil binding. Holes are rectangular in shape.

The other 2 more popular hole formats are 2:1 pitch (2 holes per inch) and 3:1 pitch (3 holes per inch). While both common, the 2:1 pitch is probably slightly more popular. Two-to-one pitch holes are slightly rectangular in shape, where 3:1 pitch holes are square (sometimes round).

The biggest downside to wire is that it cannot be re-used and can potentially bend if hit or dropped. Wire binding comes in a variety of colors and is one of the most popular “business” binding machine formats”

Coil Binding MachinesCoil Binding – If you need a binding format that is almost indestructible and is perfect for long-term booklets, reports and presentations, coil binding is just what you need. This format uses binding elements that look like coils, often referred to as spirals. Coil binding is made from PVC plastic, which makes them really tough. I had someone tell me once that they accidentally ran over a report that fell onto their driveway that was coil bound and it came out of the incident unscathed.

Coil binding supplies come in a wide range of colors and diameters, however, you should be aware that there are 2 different hole patterns. One is 4:1 pitch (4 holes per inch) and 5:1 pitch (5 holes per inch). Both of these hole patterns look good. The style you use depends on the look you prefer and how much paper you need to bind. The more common 4:1 pitch can bind more paper than 5:1 pitch.

While there is a little bit of a learning curve with coil binding, it is easy to pick up and the process is pretty quick, especially if your coil binder is equipped with an electric inserter. The biggest advantage of coil binding, other than its durability, is the fact that coil bound pages can be completely wrapped around a full 360 degrees. Pages lie flat for easy reading. This is probably why coil binding is so popular for instructional booklets, cookbooks and manuals.

Best Brands

Who makes coil, wire and comb binding machines? To date, there are over a half-dozen different reputable manufacturers. These are the ones that I feel confident you will enjoy using:

Hopefully this guide has been helpful to you. Office Zone is one of the best sources for binding machines online. You can find Office Zone’s coil binding machines here, comb binding machines here and wire binding machines here.

If you are new to binding, and this guide hasn’t answered all your questions, please feel free to call one of Office Zone’s experts at 1-800-543-5454.


Best Way to Clear Out a Jammed Shredder

Posted by: James on August 29th, 2011

MBM Destroyit 2270 Cross Cut ShredderA paper shredder should be a solid piece of machinery that should hold up with continued use. While this may describe most high-quality shredders, even the best of them can become subject to a jam. There are many reasons for why a paper jam occurs, which I will cover in this article, and there are also many ways to clear one out without having to contact a technician.

Before continuing with this article, remember that you don’t want to force your shredder to do anything. Trying to force paper, or continue running the motor, may result in a broken gear or a stripped belt.

There are many reasons why your paper may become jammed, here are the 3 most common reasons:

  1. Too Many Sheets – using too many sheets of paper, more than your paper shredder can handle, leads to the number one reason a jam occurs. While you may not always be able to count out the number of sheets you are shredding, try to start off small and build up from that. I personally recommend scaling back 20% from the manufacturers recommended maximum capacity. Many modern shredders now include a capacity indicator that consists of lights indicating how much stress the motor is under
  2. Shredding Items Other Than Paper – While many modern shredders can handle shredding credit cards, CDs and DVDs, this is not the case with all of them. Cross cut shredders, in particular, can choke on thick plastic. Before shredding credit cards, old ID badges, CDs and DVDs, check your owners manual and make sure your shredder can handle it. Many modern shredders can handle this material, with many including a bypass slot for “other” material.

    Staples and paper clips can also cause jams, not to mention premature wear. Many modern shredders can handle staples and paper clips. I personally still like to remove paper clips wherever I can, even when the shredder can handle them. Metal shredding metal is never a good thing on a regular basis.

  3. Shredder Oil – Shredders need to be oiled, especially cross cut shredders. If your shredder is running slower than normal, or has even seized, it may be a result of lack of lubrication. I recommend oiling a shredder after every bag change. Many modern office shredders now include automatic oilers or oiling reminder lights.

Now that I have described the most common types of jams, let me explain how to fix them.

  1. Too Many Sheets – if your shredder is clogged with too many sheets of paper, check to see if your shredder is equipped with a reverse button.If it is, you’re in luck. Many jams can be cleared by backing the paper back out.

    If your shredder doesn’t have a reverse button, or is simply too clogged to back out, I recommend squirting some shredder oil along the mouth of the shredder and wait 10-15 minutes. This will allow the oil to soften the paper, making it easy to pass through. Think of it as fiber for your shredder.

    If that still isn’t working, unplug the shredder and remove the shredder head. Try pulling the paper out from under the shredder. If you still can’t get the paper out, you may have to contact a Service Technician. Sorry!

  2. Shredding Items Other Than Paper – First turn unplug your shredder. Credit cards, CDs, DVDs and other plastic material can usually be fished out using needle nose pliers. First try pulling the jammed item out from the top of the shredder. Most of this material will come out easily. If you still can’t clear the plastic out of the shredder head, remove the shredder head and try pulling the material out from underneath the head.
  3. Shredder Oil – This is an easy fix. Oil your shredder. If you have never oiled your shredder before, you may need to squirt shredder oil directly onto the shredder blades to help free them up. If the shredder is still working, put shredder oil on paper (full width) and run it through the shredder. If your shredder is equipped with a reverse switch, run it for a few seconds after oiling the blades. This will help ensure proper lubrication.

    Don’t use WD-40, vegetable oil, car oil or other non-certified products for oiling a shredder. Use shredder oil. There is a big difference between real shredder oil and other oils. You can find oil here.

Hopefully these tips help you out. If you are still unable to clear your paper jam, try contacting Office Zone’s Service Department at 1-800-543-5454 x129. They should be able to help you out. You can find our entire selection of paper shredders here.


Best Laminating Film for Your Roll or Pouch Laminator

Posted by: James on August 29th, 2011

Pouch LaminatorsLaminators are underappreciated, and in my opinion, under used. They are used to protect, coat and preserve photos, maps, posters, business cards and more. Using the right laminating film can dramatically impact the end result. I can’t even begin to tell you how many people ask me which mil thickness is best. I will try to help answer some of the most common questions I get regarding film.

Not all laminating film is the same. To begin with, laminating film is measured in mils (thousandths of an inch). The higher the mil thickness number, the thicker the film. Laminating film is typically available in 1.5, 3, 5, 7, and 10 mil thicknesses.

Before reading on, familiarize yourself with your laminator’s capabilities. I personally recommend reading through your owner’s manual. While most laminators can handle 1.5 or 3-mil film, not all can handle 5, 7 or 10. Ten mil is probably the least common as far as compatibility is concerned. Each of these thicknesses have different uses.

1.5 Mil Laminating Film – This film thickness is used primarily to lightly protect the surface of a document. It has little to no stability. It is primarily used to add a glossy coating to posters and maps. It can also help bring out colors. This film thickness is also popular for single-sided lamination purposes.

3 Mil Laminating Film – This film thickness has a little bit of stability, but is still mostly used for coating documents or to add a glossy appearance. It can help bring out colors and is often used for coating business cards, photos and posters.

5 Mil Laminating Film – This film is probably the most popular used today. This is due to its universal capabilities and reasonable price. It provides medium stability while still protecting and preserving. This film is used for signs, banners, posters, photos and other material.

7 Mil Laminating Film – This film is often used, rather than 10-mil film, because it is less expensive than 10-mil film while still providing almost as much stability as 10-mil film. This is used to add stability, protection, bring out color and more for posters, presentations, signs, restaurant menus and other documents.

10 Mil Laminating Film
– This is the thickest “common” laminating film available. It still coats, protects and enhances color, but is primarily used for its rigidity. Double-sided lamination (pouches or 2 rolls of film) uses a sheet of film for the top and a sheet of film for the bottom of a document. When using 10-mil film, the top and bottom combined equal 20 mils. This thickness is just 10 mils shy of a credit card thickness (30 mils).

In my experience, I have to say that the 3 and 5 mil film thicknesses are probably the most popular. When a person speaks with me, having no idea what they should use, I typically recommend a 5-mil film simply because of its universal qualities.

Office Zone offers laminating film for both pouch and roll laminators. You can find our pouch laminating film here and our roll laminating film here. Most of Office Zone’s film has a glossy finish to it, which is what 90% of our customers use.

If you are in the market for a laminator, you can find our pouch laminators here and our roll laminators here. If you are still having trouble tracking down a film, or simply need a few answers to some questions, please post your question here as a “comment” or call one of our Laminating Specialists at 1-800-543-5454.


Akiles Coilmac ECI Manual Coil Binder w/ Electric Inserter Review

Posted by: James on August 29th, 2011

Akile CoilMac-ECI Coil Binding MachineProposals, manuscripts and reports all have one primary function-they are supposed to impress stakeholders, decision makers and prospects. The condition in which you present these documents speaks just as loudly as the information and data contained on the pages. So unless you think your target audience is going to be impressed with your awesome stapling or paper clipping skills, you need a book binding machine. More specifically, you need the Akiles Coilmac ECI binding machine.

The Akiles Coilmac ECI is a coil binding machine that will give all your important documents a professional, “we actually care about our business,” appearance. It binds the individual pages together to create an organized book.

The Akiles Coilmac ECI coil binding machine is commonly used by large corporations, churches, print shops, schools, accounting offices, publishers and other organizations to organize and bind their documents into sturdy books. The binding equipment contains all the pages in order, so there is no fear of losing important information due to page fall out. The coil binding also makes pages easy to turn so it reduces tearing or damage to the book.

The Akiles Coilmac ECI coil binding machine functions using two parts that are very easy to operate. The first part is the paper hole punch, the second part is the coil feeder. To bind books the user first places an ordered stack of documents from the book into the hole punch section. The user then pulls the lever down on, piercing the pages leaving a series of oval-shaped holes in a 4:1 pitch along the margin of the pages. After all the pages have had holes punched, the binding machine operator runs the complete stack of pages through the coil inserter which rapidly feeds a metal or plastic coil through the holes, binding the pages together.  And just like that, the user has a sturdy, professional grade book instead of a bunch of pages that look like a high school research paper.

This is a video demo of the Coilmac ECI:

The Akiles Coilmac ECI book binding machine is ruggedly built to provide years of solid use. It can punch a stack of 20 sheets at a time, and has an industrial grade roller motor. The insertion roller on the Akiles Coilmac ECI is designed to be high friction and have long durability to make coil inserting more fast and easy.  This solid construction means you’ll get years of use out of this machine, making it a good purchase decision.

The CoilMac-ECI book binding machine is the product of Akiles Products, Inc. Akiles is a leading manufacturer of quality book binding, book making, and accessory equipment in the Binding and Laminating Industry.

The Akiles Coilmac ECI book binding machine is designed to bind books together more quickly than other binding machines. The oval shapped holes in the paper, combined with the double roller system, will speed up insertion time by 50%. You also have the option of use the punch and inserter side by side, so two people can operate the machine at a time.  This is a handy time saving feature when you’re up against a deadline.

You can purchase the Akiles Coilmac ECI coil binding machine at Office Zone. You can find Office Zone’s entire selection of coil binding machines here.


Common Paper Folding Machine Issues

Posted by: James on August 29th, 2011

Paper Folding MachinesPaper folding machines make letter folding extremely. Most folding machines can create over a half dozen different folds. While operating, running and maintaining a paper folding machine isn’t difficult, there are a few simple things you can do that will help avert a lot of issues. This article will cover some of the most common issues.

While I haven’t used every paper folder out there, I have years of experience with machines from Martin Yale, Duplo, Dynafold, Intelli-Fold, Intimus, Dahle, Formax and Standard. While each manufacturer has their own unique manufacturing process, they all utilize a similar design. These tips should be able to help you out, even if you don’t own a machine by the above mentioned brands.

Common Folding & Paper Jam Issues

Constant Jams –  Manual setup paper folding machines often require the removal and adjustments of folding plates. These plates typically rest on a couple of points in the machine. If the folding machine isn’t properly seated, paper can become quickly jammed. If you continue to have paper jams, and have a manual setup machine, be sure to double check the folding plate.

Occasional Jams – If your machine sometimes works, sometimes doesn’t, you may have one of several potential issues. If the machine has been used for some time, you may have dirty or worn rollers. As paper runs its course through a paper folding machine, dust and ink begin to accumulate on the rollers. This dust and ink can cause the rollers to begin slipping on the paper, resulting in occasional jamming issues. I recommend using some roller cleaner and rejuvenator (found here). This will clean the rollers and moisturize them in the same process.

Another common problem is folding paper after it has come off a printer or copy machine. This paper is often statically-charged. Simply put, static electricity and paper folding machines don’t mix. There are a couple of things you can do to eliminate static electricity. The first thing you can do is jog the paper using a paper jogger (found here). Paper joggers quickly eliminate static and help to square up paper. Another way to get rid of static electricity is by using static eliminator spray (found here).

Feeding Issues – Feeding issues can be caused by a couple of sources. The most common source is glossy or coated paper. Friction-feed folders use friction grabbing rollers. When they try to grab glossy paper, they can often slip, resulting in a misfeed. If you are experiencing issues due to glossy or coated paper, you may need to upgrade to an air-feed (suction feed) folding machine.

Another issue that causes feeding issues is how paper is placed in the feed tray. While most modern paper folding machines don’t require fanning, some older paper folder designs (along with a few new designs) require the paper to be fanned prior to placement in the feed tray. If your paper folding machine has a retarder wheel, the paper probably needs to be pre fanned.

Crooked Folds
– Crooked folds can be annoying, and in most cases, the fix is simple. The primary cause for crooked folds is an improperly set folding plate. Most folding plates (manual setup machines) need to be locked down in 2 points. If these points are not even, a crooked fold may occur. Another thing you can do, if so equipped, is you can use the skew adjustment to align paper as it runs through the machine, which fixes a lot of crooked folds.

Hopefully these tips have helped you out. With over 10 years of personal paper folding machine experience, I suspect this should help resolve about 90% of the problems out there. If you are still having issues, contact Office Zone’s Service Department at 1-800-543-5454 x129.

If for any reason you need a new machine, you can find our entire line of paper folding machines here.


Widmer S-3 Check Signer Review

Posted by: James on August 29th, 2011

Widmer S-3 Check Signing MachineThere are many mundane tasks in an office that are very important, but are about as exciting as watching a mime try and recite Shakespeare. Signing checks, invoices and other paperwork are one of these tasks. Business can’t continue to operate, and employees and vendors can’t get paid, without a steady flow of ink being scribbled across the signature line on documents.  But no one really wants to be the one who gets hand cramps from signing each and every document. That’s where the Widmer S-3 Check Signer comes in.

The Widmer S-3 Check Signer is a handy device that automatically stamps dates, numbers, data or authorized signatures on checks, purchase orders, invoices or other documents. It is fast, efficient and never gets tired of signing, even after the 100th document. It is a must-have for banks, retail stores, restaurants, distributors, warehouses, churches, nonprofits, schools or any other large organization and business.

The Widmer S-3 Check Signer is easy to use and can handle signing as many documents as you can feed it. The check signer works in the same was as a traditional style punch clock. The user simply slides the document to be signed into the feed slot on the machine. An internal switch detects the document and automatically activates the signer. In less than a second a clear signature, date or other desired information is clearly stamped on to the document.

Users will like the convenience of not having to reset any buttons or stamp settings while feeding a stack of documents through the check signer. Another convenience is the auto advance number printer. When you’re printing a series of sequential numbers on to a set of documents, the Widmer S-3 will automatically advance to the next number in the series. This is a true time saver and eliminates the need to use pre-printed or pre-numbered forms and documents.

The S-3 Check Signer is the product of the Widmer Time Recorder Company, a New York City based company who has produced time and date stamping products since 1933. Widmer started as a repair shop for time stamps and has grown to become one of the largest manufacturers of time and date stamps products in the world.

One concern that some companies have with check signers in general is the fear that someone will abuse the machine by making unauthorized signatures on checks and documents. The good news is that the S-3 Check Signer has some multiple security locks to prevent unauthorized personnel from using it. And if The President of the United States has enough trust in check signers to use one to sign legislation, then you can rest assured that they are secure.

The S-3 Check Signer is versatile enough to handled different styles of paper. The stamping pressure can be increased enough for it to penetrate through carbon paper forms, leaving a perfect imprint on each sheet. It can also be adjusted to accommodate lighter bond paper and carbonless forms.  It is made from sturdy material so it will provide years of consistent use.

You can purchase a Widmer S-3 Check Signer from Office Zone. You can find Office Zone’s entire selection of check signing machines here.


Best Paper Shredder Brands for the Office

Posted by: James on August 29th, 2011

Intimus Paper ShreddersToday my wife and I paid a trip to the local Costco to do a little grocery shopping. I couldn’t help but notice as we walked by the office supply section that several paper shredders were being offered. While they looked halfway decent for individual use, I couldn’t help but wonder, “I hope nobody is buying these for their office.” I have been around office paper shredders for over 10 years and know which brands to look out for.

While I won’t mention any of the brands I would stay way from by name, (although a certain James Bond movie comes to mind) I will gladly list 5 brands that I would recommend to my closest friends and family for office use. These brands have impeccable reputations and are widely used by government agencies and businesses throughout the United States.

These are the top 5 best brands I would recommend for office use. Four of these brands are made in Germany. Do you see a trend here?

  • Dahle Paper ShreddersDahle – Dahle is well known for their lines of paper cutters, trimmers, folding machines and other products. They are equally as known for their German-made line of high-end office paper shredders. Dahle paper shredders come in strip cut, cross cut and even high security designs. Dahle shredders are known for their easy-to-use control panels and unparalleled sound absorption technology. Most Dahle shredders feature thermally protected motor, chain driven shredder blades and premium electronic components. You can find our Dahle paper shredders here.
  • Destroyit Paper ShreddersDestroyit – I have a lot of respect for MBM Destroyit (by Ideal). These German paper shredders may be some of the best around. These shredders are designed to be used and abused and still function. As is the case with Dahle, Destroyit shredders feature continuous-duty motors that can run all day long without overheating. I have seen Destroyit shredders last well over 5 years without an issue. Destroyit is easily a personal favorite. We see these shredders ship out all the time and I’m not aware of anyone returning one. You can find our Destroyit paper shredders here.
  • Formax Paper ShreddersFormax – Formax is kind of the new kid on the block, having only been around for a 3-4 years. While Formax is new, compared to the other brands on this list, they are some of the best value for the dollar. While some of these shredders look like something that came out of an industrial complex, they are a huge hit with our customers. As notoriety improves, we see more of these shredders shipping. Formax has done a great job making office paper shredders. If you are looking for something that will last for years, and not break the bank, consider buying one of these. Formax has a great reputation with our customers. You can find our Formax paper shredders here.
  • HSM Paper ShreddersHSM – HSM is a brand that is well-known in Europe, being German, but aren’t as well known in the United States. This shouldn’t scare you off. HSM paper shredders, including their well-known Shredstar line, are some of the best available. HSM shredders look great and blend in well with an office environment. HSM makes strip cut, cross cut and high-security paper shredders. You can find our HSM paper shredders here.
  • Intimus Paper ShreddersIntimus – These German shredders, which used to be owned by Schleicher, are now owned and managed by Martin Yale. These are some of the nicest-looking paper shredders we offer. They also feature energy conservation technology, sound absorbing shocks and are packed with features. Intimus paper shredders are also popular with government and military entities. You can find our Intimus paper shredders here.

I am confident that you will be pleased with paper shredders from any of these brands. You can find our entire line of paper shredders here. Please feel free to call 1-800-543-5454 to speak with one of Office Zone’s paper shredder specialists.


Reviewed: Minipack MVS 20 Chamber Vacuum Sealer

Posted by: James on August 29th, 2011

Minipack MVS 20 Chamber Vacuum Food SealerIt’s a fact. The cost of food is continuing to rise, and these cost increases are impacting the bottom line of every restaurant, deli, dinner and roadside dive that serves fresh food. The most popular method of lowering costs is to store perishable food items in a way that lengthens its shelf-life, and reduce spoilage loss. This is what makes the Minipack MVS 20 Chamber Vacuum Sealer such a good investment for any food business, or even a large household that wants to control their grocery budget or store food for emergencies.

The Minipack MVS 20  Chamber Vacuum Sealer is used to encase perishable food items, such as beef, poultry, fish, wild game, vegetables, fruits and other food items in an air-tight plastic bag. Storing food this way increases its shelf life by reducing exposure to air and other contaminants that break down stored food. The Minipack 20 is a medium volume chamber Vacuum Sealer that is designed to be able to package and seal dozens of storage bags per hour.

Even though The Minipack 20 Chamber Vacuum Sealer looks like a robot straight out of a science fiction movie, it is extremely simple for someone to be able to operate. To package and seal the food products, the user fills the bag with whatever the product is then places the open bag in to the sealing chamber. The user then sets the digital controls to indicate the amount of oxygen and needs to be removed before sealing. The more oxygen and moisture that is removed the longer the food will be able to be stored. However, if too much is oxygen is moved it can put pressure on the contents of the bag that may damage the product. The machine then expels the desired amount of oxygen and moisture from the bag and seals it closed.

The Minipack MVS 20 Chamber Vacuum Sealer is able to accommodate bags that are 13 inches wide. It has a built in memory system that can store up to 10 programs, making transitions between products faster. The Chamber Vacuum Sealer also trims excess plastic from the sealed bags to allow for better product storage. It features an electronic millibar sensor to precisely measure the vacuum level so you get optimal results. The Minipack MVS 20 Chamber Vacuum Sealer is made of non-corrosive aluminum that is easy to keep clean, and the machine itself is low maintenance. The years of production this chamber Chamber Vacuum Sealer provides, the cost savings from reduced spoilage loss, and the inexpensive price for the sealing bags helps the machine to be extremely cost effective, and will pay for itself over time.

The MVS 20 Chamber Vacuum Sealer is manufactured by Minipack America, a brand leader in packaging machines for over thirty years. Their machines tend to be easy to maintain, are energy efficient, and have a 1 year warranty.

The Minipack MVS 20  Chamber Vacuum Sealer is space efficient and won’t take up excess room in your kitchen or on your retail counter. The Minipack MVS 20  Chamber Chamber Vacuum Sealer is a must have item for food retail businesses, food service operations, food processing manufacturers, or even for avid sportsman for home use.

You can purchase the Minipack MVS 20 Chamber Vacuum Sealer at Office Zone. You can find Office Zone’s entire selection of vacuum food sealers here.


Reviewed: Martin Yale 959 High-Volume Paper Folder

Posted by: James on August 26th, 2011

Martin Yale 959 Paper Folding MachineThere’s a reason the Martin Yale 959 High-Volume Paper Folding Machine is an excellent choice for companies that require more from their paper folders than just envelope stuffing. The Martin Yale 959 is a high capacity, automatic paper folder that can handle large stacks of paper, produce several complicated folds, and also add slits, scores and perforations to documents all at the push of a button. This is an extremely convenient feature for companies that send out bills, invoices, coupons or other correspondence that requires the receiver to remove a piece of the document.

Banks, investment houses, credit unions, insurance companies, schools, printers, government agencies, publishers and direct mail marketers fold and distribute millions of sheets of paper daily. So for companies that fold through more paper than John Stewart goes through politician jokes on the Daily Show, you may as well make it as easy as he seems to.

The Martin Yale 959 High-Volume Paper Folder can handle various paper sizes, like 3 1/2″ x 3 1/2″ to 14″ x 20″. It also has several options for customizable folds, along with 7 preset paper folds. These include the standard single folds, letter folds, Z-folds, double parallel folds, baronial folds, and French folds. This paper folder is rugged and can handle 18 lb. bond to 90 lb. index paper, but it can also handle lighter weight paper, like onion skin. The The Martin Yale 959 High-Volume Paper Folder has variable speeds you can adjust according to the size of your stack, with a maximum fold speed of 18,000 sheets per hour. That’s a lot of sheet!  The Martin Yale 959 High-Volume Paper Folder is a friction style folder that rapidly feeds the paper through using a friction roller and conveyor system.

The 959 High-Volume Paper Folder is made by Martin Yale Industries, a US manufacturer of office and mailroom equipment. According to their website they design their equipment to make work life more productive and secure.  Founded in 1940, Martin Yale has a 68-year track record of designing, engineering, and manufacturing quality products for the office. They are also known for having a helpful customer service department when customers have questions or need help.

Another feature that makes the Martin Yale 959 High-Volume Paper Folder useful for high volume loads is that it has a bottom feed that enables the user to reload of documents without stopping machine.  The perforator is a 7-tooth-per-inch perforating wheel and 2 scoring wheels that is equipped with a quick release journal shaft to make it easy to set-up for perforating, scoring, and slitting documents. The only downside of the Martin Yale 959 is the shortcoming that afflicts all friction-style paper folders. It shouldn’t be used to fold glossy paper. If you’re in a business that uses a lot of slick, shiny paper then you’d be better off with a suction-operated paper folder.

The Martin Yale 959 High-Volume Paper Folder is a good choice for schools, copy shops, and the printing department of large businesses.

You can get the best price on a Martin Yale 959 High-Volume Paper Folder, along with other office equipment from the Martin Yale line, at Office Zone. You can find Office Zone’s entire selection of paper folding machines here.


Reviewed: David-Link W-1288PB Biometric Time Clock

Posted by: James on August 26th, 2011

David-Link W-1288PB Biometric Time ClockEmployee time management technology has come a long way from the days when Fred Flintstone would stick a piece of slate rock into a pterodactyl’s chomping mouth. And the David-Link W-1288PB Biometric Time Clock is at the forefront of new time clock technology.  In a business environment where human resource and payroll roll managers need a time clock that can do more than just record when an employee punches in and out, the David-Link W-1288PB Biometric Time Clock delivers.

The David-Link W-1288PB Biometric Time Clock has several benefits for both the employees that use it to clock in and out, and the human resource and payroll managers that require advanced time administration features. For the employees, the David-Link W-1288PB Biometric Time Cock offers several different options for clocking in and out, including using a proximity card reader, a number pad and a biometric finger scanner. The biometric finger scanner is especially advantageous for companies that have a problem with buddy punches.

For human resource managers and payroll officers, the David-Link W-1288PB Biometric Time Clock can either download the employee records stored in the time clock directly to a computer or to a flash drive. The David-Link W-1288PB Biometric Employee Time Clock can also generate several different reports to monitor labor hours used.  These reports include punches for clock in/out, lunch, breaks, overtime, holidays & absences. The administrator can also edit, add or delete records, as well as customize the settings of the David-Link W-1288PB Biometric Employee Time Clock to determine how employee is accounted for.

The W-1288PB Biometric Employee Time Clock is a product of David-Link, which is owned by the NIBO Corporation. They’ve been specializing in designing and manufacturing time and attendance systems, as well as door access control devices and other office equipment for over 15 years.  Their website says that for 5 years they’ve been researching and developing technology to make biometric time clocks more user-friendly and affordable. These advances are evident compared to older biometric time clock models.

The David-Link W-1288PB Biometric Employee Time Clock is a good option for mid-sized businesses, stores, schools, government agencies, manufacturing plants or large corporations with a high number of employees.  The David-Link W-1288PB Biometric Employee Time Clock is able to store up to 3,000 fingerprint records and 50,000 log records. It also includes its own time management system so there’s no need to purchase additional software. The David-Link W-1288PB Biometric Employee Time Clock mounts easily to the wall for convenient access by employees.

Along with sparing the employees the need to stick their hand in a pterodactyl’s mouth, the David-Link W-1288PB Biometric Employee Time Clock also eliminates the need for employees to slide their fingers across the scanner when using the biometric scanner.  The new technology simplifies things by have the employee only touch the scanner with their finger and in one second their name appears on the digital screen confirming their identity and the time of the punch.

You can purchase the 1288PB Biometric Employee Time Clock at Office Zone. You can find Office Zone’s entire selection of employee time clocks here.