Thick Card Stock Paper Cracks Along the Spine When Folded

Posted by: James on April 26th, 2013

Cracked Spine Card Stock PaperHave you ever tried to fold thicker paper, only to find that it cracks along the spine during the folding process? There is a reason for this. The fibers in the thicker paper will actually break and crack when forced to bend, much like a twig will crack when you break it in half. This can be annoying, especially when you are trying to fold thicker paper for announcements, brochures, marketing material and more. There is a way to fold paper without breaking the spine. I would like to cover a few options that may help you prevent cracks in this article.

The biggest culprit with “cracking” the paper during folding, at least that I’ve seen, is not understanding how the paper is made. Humidity and the age of the paper can also affect the quality of the fold. One thing many people don’t realize is that paper has a directional grain pattern to it depending on how it was manufactured. Folding with the grain will produce much better results than folding against the grain and will dramatically cut down on cracks. Folding against the grain of the paper causes a lot of damage. It is possible to fold against the grain, however, which I will cover in this article.   I will also cover other popular ways to fold thicker paper in this article.

Folding BoneThere are many ways that people fold paper. One of the most common, at least on an individual level, is to fold it by hand. Folding paper by hand, however, results in a very messy spine and the results don’t look very professional. I recommend at least using a folding bone (found here) if you are going to fold paper by hand. A folding bone will crease the paper, making the fold cleaner and more precise. This also helps with folding thicker paper.

Paper ScorerOne of the most effective ways to fold thick paper, without cracking the spine, is to use a paper scorer or creaser (found here). These devices come in manual and electric designs. What these do is compress the paper in a line along the length of the paper. This helps to crush the fibers in the paper, making a fold much easier. The idea is actually very similar to a folding bone, but in a more practical design for repeated use. Paper scoring machines can be used with some of the thickest paper out there and can even be used against the grain of the paper. These tools work great for dozens to even hundreds of sheets of paper per day.

Paper Folding MachineIf you are folding dozens to potentially hundreds or thousands of sheets a day, a paper folding machine (found here) is probably more realistic. These devices do a very good job of handling thicker paper without cracking the spine, however, does not work as well with extremely thick card stock as a paper scoring machine will. What some people will do, especially when folding thousands of sheets of thick paper a day, is score the paper on an automatic scoring machine prior to feeding it into a paper folding machine. This two-step process is ideal for folding thousands of extremely thick sheets of paper a day.

None of these folding methods is completely fool proof, so I recommend if there is any doubt to send in samples for testing prior to purchasing a machine. This way we can guarantee the machine you are purchasing will work with the paper you are using. If you have questions about your paper, and the best machine to fold it, please feel free to give us a call at 1-800-543-5454. We have a lot of experience with folding thick card stock and can probably help point you in the right direction.

Thank you for reading this article. If you have your own experience or feedback you’d like to share, please post it as a “comment.” We would love to hear from you.


Creating Your Own Restaurant Menus? Here Are Some Tips

Posted by: James on April 12th, 2013

Restaurant menus come in all shapes and sizes. Some businesses go with something simple like a “to go” menu, where others go all out. Some simply laminate a sheet of paper and put the menu on both sides. At Office Zone we offer a wide assortment of tools (found here) that can help you crate your own in-house menu that will look professional and give you control over how it looks. Here are a few products that we offer that you may want to consider using.

Types of Restaurant Menus


One of the most common tools you will find in the restaurant trade for creating a menu is a laminator. Why is this? Because laminators provide a protective barrier that is scratch, wrinkle and moisture proof. This is ideal, especially since a menu can be re-used over and over throughout the day. You don’t want to be creating a new menu on a daily basis…right? Here are some tools our customers like to use for laminating their menus:

Intelli-Lam IL400 Pouch LaminatorPouch Laminators – The pouch laminator is the perfect tool for laminating a menu. Most of our customers use either letter-size laminating pouches or menu-size laminating pouches (found here). If you are using the larger 12″ x 18″ menu-size pouches, I recommend you use a laminator that is at least 13″ wide. This provides ample room for laminating and also gives you room in case the pouch isn’t fed in perfectly straight.

Here are two menu laminators I recommend using:

  • Intelli-Lam IL400 (found here) – This laminator is both affordable and durable. It features a 13″ wide laminating width and four rollers for added quality.
  • Akiles iLam 340 (found here) – Akiles makes great products and the iLam 340 is a great example. This laminator has a 13″ laminating width and comes equipped with everything you need to laminate menus.


Many people like to give menus to customers to take home. This makes sense. I personally have menus at home for various restaurants around the community. Sometimes it is easier to simply break out a menu at home and place an order than try to look it up online. Paper folding machines can be used with letter-size or 11″ x 17″ to 12″ x 18″ paper, depending on the machine. Paper folding machines can also create some really cool and unique folds.

Over the years, I have found that restaurants like to use three primary types of folds with their menus. These are the half fold, the letter fold and the gate fold. Here are some images representing the three folds:

Common Restaurant Menu Folds

So which machine should you use? It really all depends on the size of paper, thickness of paper and volume of paper you are using. I would like to recommend two machines for folding menus:

  • Intelli-Fold DE-172AF Paper Folding MachineIntelli-Fold DE-112AF Paper Folder (found here) – This machine is excellent for folding standard letter-size paper. It is affordable, yet versatile enough to create most of the folds that you will need. It can even be used to create a gate fold, which looks great with a menu.
  • Intelli-Fold DE-172AF Paper Folder (found here) – If you are folding larger sheets of paper, you may want to use a machine like this. The DE-172AF can be used with paper up to 11″ x 17″ in size. It can also be set up to create a letter, half or gate fold.


The last item you may want to consider using for your in-house menu creation is a paper cutter. These can be used to trim down your menus, cut off excess lamination film and much more. There are three main types of paper cutters you may want to consider using when making menus.

  • Rotary Paper CuttersRotary Paper Cutters (found here) – These cutters use a round cutting wheel that is ideal for precision cutting. These cutters are generally used for trimming a few sheets of paper at a time and are excellent for trimming off excess lamination, photos, paper and more.
  • Guillotine Paper Cutters (found here) – These are very similar to the arm cutters you may have seen in school as a kid. They feature a long pivoting blade attached to a base. These cutters, especially those by Kutrimmer, are excellent for cutting several sheets of paper at once. Unlike cutters of the past, these ones produce remarkably straight cuts.
  • Stack Paper Cutters (found here) – These are the cutters you need if you are trimming down hundreds of menus at the same time. They are especially good if you are cutting a large stack of letter-size or menu-size documents in half or simply trimming around the edges.

Hopefully this helps you in your search to find machines for creating in-house menus. We have years of experience doing this, so please feel free to call us at 1-800-543-5454 with any question.


Friction Feed or Air Feed Paper Folding Machine?

Posted by: James on January 30th, 2013

Paper Folding MachinesPaper folding machines (found here) are used by thousands of businesses to quickly fold letters, invoices, bills and other paperwork. These useful machines come in several different designs, depending on what is being folded. Regardless of the machine you purchase, it will use one of two feeding mechanisms; these being friction feed (found here) and air feed (found here). I would like to cover the two feeding methods and help you determine which is best for you.

I have personally used both feeding systems. They are both very easy to set up and are both easy to use. Friction feed is by far the most common you will find in use, but air feed still play a critical role with printing presses, printers and others who fold a lot of paper. Here is a basic definition of what each feeding system does:

Friction Feed – Friction feed paper folding machines use rubber wheels to pull paper into the machine for folding. The friction of the rubber wheel against the surface of the paper is what actually causes the paper to be pulled in. These wheels are usually centered on the middle of the paper. Friction wheels can range from one to three, depending on the design of the paper folding machine.

Because friction is the primary source of pulling the paper into the machine, these machines are not ideal for use with slick, glossy or coated paper. This is because the friction wheel will slip on the paper, much like a car tire on snow. This can result in a misfeed or a bad paper jam. If you would still like a friction-feed machine, and you are using coated paper, I recommend you send in a sample for testing.

Air Feed – Air feed machines use a pneumatic suction system to pull paper in for folding. As the air suction feeding system grabs the paper, it quickly pulls it in for folding. The air suction system used easily grabs standard, glossy, coated or slick paper. This makes air feed paper folding machines universally compatible with just about any paper surface. These machines are typically used for high-end industrial or commercial folding use or in businesses that need to fold thousands of pieces of mail per day. Most air-feed machines include their own pneumatic system and do not require the use of a separate air compressor.


Can a friction feed machine ever be used with glossy paper? Most friction feed machines do not handle slick or glossy paper well. For this reason, I generally recommend customers use an air-feed machine. Some of our manufacturers do have friction machines that can be used with some types of coated paper, but I recommend testing samples prior to purchasing a machine.

If air-feed machines are compatible with so many different types of paper, why aren’t all folding machines air feed? There are a few reasons for this. To begin with, air-feed machines are larger due to the technology used. This means they are not ideal for desktop use. They also cost more to buy and they typically generate more noise than a standard friction feed machine.

Which technology is better for folding invoices? A lot of it depends on the type of paper being used and how many sheets of paper you are folding per day. Friction feed machines are good for folding hundreds to thousands of sheets per day (depending on the model), where air feed machines are ideal for thousands to tens of thousands a day.

If you have any additional questions, please feel free to give us a call at 1-800-543-5454. We have years of experience with these machines and would be more than happy to help answer your questions. You can find our entire selection of paper folding machines here. Thank you for reading.


How Does A Paper Folding Machine Work?

Posted by: James on January 15th, 2013

Folding paper by hand takes hours and the end results usually leaves a lot to be desired. This is where a paper folding machine (found here) finds its stride. These machines have literally been designed from the ground up to take paper and fold it quickly and professionally without any flaws. So how exactly does a paper folding machine work? I would like to discus this in this article.

If you were to tear open a standard paper folding machine, you would actually be very surprised just how simple they are on the inside. Manual setup friction-feed paper folding machines essentially consist of two folding plates, a couple of rubber rollers, a motor and some friction feeding wheels. Here is a picture of the inside of a paper folding machine:

Inside Paper Folding Machine


Before I go into the technical details on how a paper folding machine works, I would like to describe how to set it up prior to use.

  1. First you will want to adjust the two folding plates to accommodate the fold you wan to create. Most paper folding machines are capable of folding the paper in to different points. The fold you select will depend on the sheet size and type of fold you want to create.
  2. Second you will want to put the paper in the feed tray and ensure the side guides are properly aligned. You generally want the friction rollers centered on the middle of the paper as closely as you can.
  3. If your machine is equipped with a stacker wheel and a powered exit conveyor, ensure the stacker wheel is adjusted to accommodate the paper size you are folding.
  4. Finally you will want to turn the machine on and begin folding. If the folds don’t look right or are crooked, turn off the machine and make adjustments.

I would now like to describe the step-by-step process involved in folding a sheet of paper.

  1. The machine first pulls in a sheet of paper using friction wheels on the feed tray.
  2. As the paper is pulled into the machine, it is pulled and pushed into the first folding plate. The paper bounces off that plate and makes its way to the second folding plate.
  3. As it bounces off the plates, it is forced between rubber rollers that fold the paper. The location where the rubber rollers grasp and fold the paper depends on the clearance in the folding plates.
  4. Once the paper has bounced off the plates and made its way through the rubber rollers, it will come out the exit tray.

Here is a video of a paper folding machine in use:

Now that we have discussed how a paper folding machine is set up and how it is used, I would like to cover some common paper folding issues. The most common issues are usually very easy to resolve. Here are some of the most common I hear from customers:

Paper not Feeding Properly:

  • A lot of this depends on the type of feeding system your paper folder uses. If you have to pre-fan the paper, you may simply need to adjust the retarder wheel. This is basically the amount of clearance the machine uses to pull in a sheet of paper.
  • If the machine uses a simple drop-in feed system, you may need to clean the rubber friction rollers that pull in the paper. If they get coated in paper dust, they can begin to slip on the paper.
  • If you are using glossy or coated paper, you may have to upgrade to an air-feed paper folding machine. Friction rollers don’t handle slick, glossy or coated paper well.

Folds Crooked:

  • This is often the result of the paper guides not being properly aligned. Look at the paper guides on the feed tray and make sure they are straight. Make necessary adjustments.
  • You may have the fold plates adjusted and locked down crooked. Make sure the bar on the fold plate is straight and aligned correctly.
  • If your machine is equipped with a skew wheel, try adjusting it and test a few folds to see if this corrects the problem.

Machine Keeps Jamming:

  • This can be a result of a lot of things. I have found the most common issue resulting in paper jams is either dirty rubber rollers or static electricity. If the rollers are dirty, try opening up the folding machine and clean the rollers using roller cleaner (found here). If it is static electricity, the static charge may be causing sheets of paper to stick together. Use static eliminator spray (found here) or a paper jogger (found here) to get rid of the static electricity.

Hopefully these tips and the above information has helped educate you and has helped you make an educated decision on purchasing a paper folding machine. There are a lot of paper folding machines and several different styles available, so please feel free to call us at 1-800-543-5454 with any questions. We are also more than happy to pre-test your paper samples on our machines prior to you making a purchase to ensure the machine works properly. Thank you for reading and please post comments regarding your own paper folding machine experiences. Have a great day!


Top 10 Recommended Office Paper Folding Machines

Posted by: James on October 2nd, 2012

Top 10 Recommended Paper Folding MachinesIf you are in need of a paper folding machine for your office, you may be wondering which model you should purchase. Let’s be honest, some paper folding machines are simply garbage and are no better than a paperweight. The good folding machines, however, are almost worth their weight in gold simply by saving you time and money. I have used dozens of paper folding machines over the last 10 years and would like to share some of that knowledge with you.

To begin with, I am writing this article with regular businesses in mind that doesn’t need anything completely automated. To that end, I will be recommending my top 10 suggestions for friction feed manual setup paper folding machines. That means these machines use rubber rollers to pull paper in for folding. These machines are more affordable than air-suction machines, but are known to choke on slick, glossy and coated paper. This is because glossy paper can slip on the rubber rollers, resulting in a paper jam. If you are using standard paper or standard finish card stock, this article is for you.

Intelli-Fold DE-172AF Paper Folding MachineMy Top 10 Recommendations for Manual Setup Office Paper Folding Machines

  1. Formax FD 305 Desktop Folding Machine (found here) – This little paper folder is designed to sit on the edge of your desk and fold the occasional sets of paper as needed. It creates a C fold and can be used to automatically feed paper and fold it or multi-fold up to three sheets of paper at a time. This type of machine is perfect for folding the occasional invoice, mailer or bill. For what it is, this is a solid machine.
  2. Intelli-Fold IF300 Folding Machine (found here) – This entry-level automatic paper folding machine can be used to create a letter fold, Z fold, double parallel fold, half fold and more. It is compact, yet has a feed tray that can hold up to 100 sheets of paper. It is cheap (in price) and even includes a digital counter. It is an excellent value for what you get.
  3. MBM 93M Compact Paper Folder (found here) – This compact paper folding machine screams quality. It has fully customizable folding plates and is one of the most affordable machines to include a powered exit conveyor with stacking wheels. It creates all common folds and can even be used to create custom folds.
  4. Intelli-Fold IF300 Paper Folding MachineIntelli-Fold DE-102AF Folding Machine (found here) – This machine is directly comparable to the Dynafold DE-102AF, but with the superb customer support offered by Intelli-Zone. This machine features some of the best build quality you will find in a manual setup folding machine. It includes three friction wheels for pulling in paper and has a feed tray that will hold up to 500 sheets of paper at a time.
  5. Intelli-Fold DE-112AF Paper Folding Machine (found here) – This is basically the DE-102AF mentioned above with a few upgrades. The DE-112AF includes a powered exit conveyor with stacking wheels, a variable speed control dial and includes sensors that will prevent operation of the machine until the folding plates are properly set. This machine is perfect for daily invoice and letter folding and can be used for custom folds as well.
  6. Intelli-Fold DE-172AF Large Sheet Paper Folder (found here) – This is a larger version of the DE-112AF that is capable of folding sheets of paper up to 11″ x 17″ in size! It is fast, versatile and includes the convenient exit conveyor with stacking wheels making it possible to keep folded material in sequential order. Need to fold restaurant menus? This is the machine for you!
  7. Intelli-Fold DE-202AF Letter Folder (found here) – This is basically the same machine as the Dynafold DE-202AF, but with the excellent support Intelli-Zone offers. This time-tested model has been around for years and has proven itself to be a reliable machine. The DE-202AF is excellent for folding paper both small and large.
  8. MBM 93M Paper Folding MachineFormax FD 320 Letter Folding Machine (found here) – Formax is known for their envelope inserting machines. Their paper folders are equally as good. This folding machine has a nice long exit conveyor and utilizes a feeding tray that doesn’t require the paper to be pre-fanned prior to placement. It features a variable speed control dial on the side of the machine and it is extremely fast.
  9. MBM 207M Paper Folding Machine (found here) – This paper folder is probably the easiest non-automated folding machine to set up. The folding plates have folds clearly marked. Rather than loosening thumb screws and sliding the folding plates, the MBM 207M uses a pinch-and-slide mechanism that makes it possible to be set up and operational in less than a minute. It also incorporates a paper counter, a test button, a powered exit conveyor and stacker wheels.
  10. Martin Yale Mark VII Paper Folding Machine (found here) – If you were a fan of the Martin Yale 959, you are going to love the Mark VII. This is the replacement for the 959. It is blazing fast (35,000 sheets per hour) and can fold paper as large as 14″ x 20″ in size. While the folding plates are manually set up, this is clearly an industrial quality paper-folding machine designed for heavy-volume paper folding throughout the day.

Each of these paper folding machines are solid and excellent for offices looking for a way to speed up letter and invoice folding operations. These machines all have an excellent track record with our customer and we completely back up each of these machines. If you are still in need of some paper folding machine advice, please speak with one of our experts by calling 1-800-543-5454. We are more than happy to help you out, provide you with quotes and guide you in the right direction.  You can find our entire selection of friction-feed paper folding machines here.


Save Now With Office Zone’s Discount Coupon Code!

Posted by: Morgan on April 24th, 2012

For a limited time, Office Zone is offering a coupon code to customers that may be applied to any equipment or supplies purchase over $35. This coupon code will be valid through the end of May 2012. Be sure to place your order with Office Zone today to take advantage of this limited-time savings.

Simply enter the code: SPRING05 in our shopping cart before you submit your order. Or, you can mention the code when calling our customer service department at 800-543-5454. This coupon code is good for 5% off your order — up to $200 in savings.

Saving your business money, or perhaps your own personal pocketbook, is always a good idea. Now, you can improve production and streamline operations at work with new office equipment and supplies from Office Zone, plus improve the bottom line.

Office Zone’s deep lineup of office equipment includes laminators, binding machines, paper cutters and paper folding machines, shrink wrap machines, employee time clocks, office furniture and more. Popular supplies include binding materials such as spiral coils, wire loop binding elements, plastic combs, staples, lamination film including laminator rolls and laminator pouches.

The Office Zone shopping cart has a field that reads: “Enter coupon or gift certificate number.” Once you have entered the code SPRING05 in the box, simply hit “Enter.”

At Office Zone, we are always seeking new ways to save you money and help you streamline operations. Established in 1996, Office Zone has earned a solid reputation for a large office machine and supplies selection, competitive prices and trusted customer service. Be sure to contact Office Zone today for all of your office automation equipment needs.



Reviewed: Tamerica TPF-42 Paper Folding Machine

Posted by: James on September 15th, 2011

Tamerica TPF-42 Paper Folding MachineIf you organization sends out fliers, mailers, invoices, statements or any kind of business correspondence then you need a paper folder.  Those documents aren’t going to fold themselves to fit in the envelope, and why would you want to waste valuable labor hours paying a bunch of minimum wage employees to fold them slowly by hand? The Tamerica TPF-42 Paper Folder is an excellent choice for companies that would rather have one employee folding thousands of sheets an hour than several employees folding hundreds of sheets per hour. The Tamerica TPF-42 paper folder can handle rapidly folding large stacks of paper into every common type of paper fold.

The Tamerica TPF-42 Paper Folder has a high folding capacity, can be set to produce custom folds and is the easiest paper folder on the market to set up. These ease-of-use features makes the Tamerica TPF-42 Paper Folder a top choice among banks, brokerages, law offices, investment houses, credit unions, insurance companies, churches, schools, print shops, government agencies, publishers, direct mail marketers and other organizations that send out thousands of sheets of paper throughout the month.

The Tamerica TPF-42 Paper Folding Machine is a friction style folder that automatically feeds the paper through using a friction roller and conveyor system. The Tamerica TPF-42 Paper Folder can handle a wide range of bond paper ranging from 12# to 60#. Along with custom folds, this paper folder can do single, letter, Z, double parallel, half accordion, and gate folds. The Tamerica TPF-42 Paper Folder is a high output machine that has variable speeds so you can adjust the folding speed based on the size of your stack. It has a maximum folding speed of 8,000 sheets per hour. It would take dozens of grumbling employees to match that output.

The TPF-42 Paper Folding Machine is the product of made by Tamerica Products Incorporated, located in California. For almost 30 years, Tamerica Products Incorporated has been manufacturing and distributing top quality office equipment, including paper folders, binding machines, laminating equipment and other office supplies. According to their website, Tamerica Products Incorporate takes pride in providing quality products and honest customer service to its customers.

The setting controls on the Tamerica TPF-42 Paper Folder are designed for easy adjustment. It has an auto jam detector and auto shut off sensor. This is a high volume paper folder that has a feed tray able to hold a 500 sheet stack of paper. It has a test sheet button that enables the user to try out a test fold before beginning the full stack.  This eliminates incorrect folds that don’t line up correctly in windowed envelopes. The only downside of the Tamerica TPF-42 is the shortcoming that afflicts all friction-style paper folders. It shouldn’t be used to fold glossy paper. If you’re in a business that uses a lot of slick, shiny paper then you’d be better off with a suction-feed paper folder.

You can get the best price on a Tamerica TPF-42 Paper Folding Machine, along with other office equipment, at Office Zone.  You can find Office Zone’s entire selection of paper folding machines here.


Reviewed: Martin Yale P7400 Paper Folder

Posted by: James on September 14th, 2011

Martin Yale P7400 AutoFolder Folding MachineFolding documents by hand is a pain. It’s tedious, busywork that reduces productivity and increases paper cuts. Why waste valuable labor hours having multiple people folding statements, bills, invoices or business correspondence when you can have one person folding stacks of paper in minutes? The Martin Yale P7400 AutoFolder Paper Folder is an excellent choice for companies that want to put their employees to more productive tasks. The Martin Yale P7400 is a reliable, automatic paper folder that can handle large stacks of paper at a rapid pace, and produce every common type of paper fold.

The Martin Yale P7400 Paper Folder is commonly used by banks, investment houses, credit unions, insurance companies, schools, printers, government agencies, publishers, direct mail marketers and other organizations that fold and distribute hundreds to thousands of sheets of paper on a monthly basis.

The Martin Yale P7400 Paper Folder is designed to handle standard bond paper, ranging from 16# to 28#. It is adjustable so it can accommodate folding various paper sizes, from 3 ½ inches x 5 inches to 8 ½ inches x 14 inches. The Martin Yale P7400 Paper Folder can perform all the common paper fold styles, including Letter fold, Z fold, Double Parallel fold and Half fold.

Most paper folders have issues with folding sheets that are stapled together. This isn’t an issue with the Martin Yale P7400 Paper Folder. It has a manual bypass slot that allows the operator to manually fold up to three stapled or unstapled sheets at a time. This is a real time-saver, and helps you keep your sheet together. The Martin Yale P7400 Paper Folder has variable speeds you can adjust according to the size of your stack, with a maximum fold speed of 4,000 sheets per hour. The Martin Yale P7400 Paper Folder is a friction style folder that rapidly feeds the paper through using a friction roller and conveyor system.

The P7400 Paper Folder is made by Martin Yale Industries, a US manufacturer of office and mailroom equipment. According to their website they design their equipment to make work life more productive and secure. Founded in 1940, Martin Yale has a 68-year track record of designing, engineering, and manufacturing quality products for the office. They are also known for having a helpful customer service department when customers have questions or need help.

The setting controls on the Martin Yale P7400 Paper Folder are designed for easy adjustment.  It has an auto jam detector and auto shut off sensor, so it won’t munch up and destroy all your papers. The feed tray is able to hold a stack of paper that is 50 sheets thick. The only downside of the Martin Yale P7400 is the shortcoming that afflicts all friction-style paper folders. It shouldn’t be used to fold glossy paper. If you’re in a business that uses a lot of slick, shiny paper then you’d be better off with a suction-feed paper folder.

You can get the best price on a Martin Yale P7400 Paper Folder, along with other office equipment from the Martin Yale line, at Office Zone.  You can find Office Zone’s entire selection of paper folding machines here.


Keep Your Paper Folding Machine Running!

Posted by: James on September 8th, 2011

Paper Folding MachinesA jammed paper folding machine can cost you time and money, not to mention it is a huge hassle. While you may not be able to avoid every paper jam, there are certain things you can do to keep your paper folding machine humming like the day you bought it. If it was a lemon out of the box, I’m afraid I won’t be able to help you much, however, if you purchased a good solid machine these instructions will help you keep your folding machine running for years.

Paper folding machines consist of a motor, a friction roller (friction-based machines), a series of silicon rollers and a couple of folding plates. While there are a few additional sensors and parts, that pretty much sums it all up. If you can keep in mind that there isn’t much to your paper folding machine, it won’t be intimidating and it will be easier to maintain.

As a paper folding machine operates, it pulls paper in and expels it out the other side. Most folded paper, with a few exceptions, is printed on. As paper runs through the machine, ink and dust begin to accumulate on the silicon rollers. As is the case with snow on a road, dust on a roller can cause it to become slippery. This causes slipping and sliding that should not occur in a paper folding machine, resulting in the imminent jam. Ink has the same effect.

I recommend using a roller cleaner rejuvenator (found here) to keep rollers clean. Roller cleaner rejuvenator not only cleans, but it also helps moisten the rollers. This helps prolong the life of the folding machine and keeps things running smooth. Never use cleaning solvents or rubbing alcohol to clean your folding machine. This could potentially cause the rollers to dry out and crack.

If you ever experience a paper jam, please do not try forcing the paper out by hand. It could cause a belt to strip. If you can’t easily get the paper back out, call Office Zone’s Service Department at 1-800-543-5454 x129 and get some advice before proceeding with anything else. Also, please never use scissors or other sharp objects to try and fish out paper! That could potentially irreversibly damage your silicon rollers, requiring them to be replaced.

Another big issue with paper folding machines is static electricity. As is the case with rubbing your hair on a balloon and sticking it to a wall, static electricity in paper causes it to stick together. The end result can be a multi-sheet feed, which almost always results in a paper jam. Electrostatic-charged paper is extremely annoying. There are a few ways to get rid of static in paper.

One method of  getting rid of static electricity in paper is by using a static eliminator spray (found here). Once sprayed on your paper folding machine’s rollers, static electricity is dramatically reduced. Another option, and perhaps the best, is to use a paper jogger (found here). Paper joggers quickly square up paper and remove static electricity.

Another common issue with paper folding machines is incorrectly seated folding plates or incorrectly set folding plates. Make sure the folding plates on your paper folding machine feel snug and that there is little to no play.

If you are still experiencing issues, you may need to contact Office Zone’s Service Department at 1-800-543-5454 x129. They are talented, kind and provide affordable solutions. Office Zone’s Service Department can repair folding machines from Duplo, Standard, Intelli-Fold, Tamerica, Martin Yale, Dahle and many others.

If your paper folding machine is kaput and cannot be repaired, Office Zone has a great selection of paper folding machines found here. Good luck!


Intelli-Fold IF300 Paper Folding Machine Review

Posted by: James on September 8th, 2011

Intelli-Fold IF300 Paper Folding MachineA common mistake that is made when people are considering what office equipment to buy is that of over purchasing. They buy equipment that can do all sorts of cool things, but isn’t really practical for what they require. Take paper folding machines for example. Some people will buy a paper folder than can fold 30,000 sheets per minute, which is awesome! But what if those same companies don’t even send out 30,000 sheets in a year? They’ve wasted a lot of money something they didn’t need. That’s what makes the Intelli-Fold IF300 paper folder such a good choice for some companies.

The Intelli-Fold IF300 paper folder is a low volume paper folder that folds a lot of paper, and folds it very well. While it doesn’t fold 30,000 sheets an hour, it does fold 3,600 sheets of paper per minute. This makes it very practical for small business, community banks, local insurance companies, schools, churches, or other organizations that need a good, quality paper folder that meets their needs.

The Intelli-Fold IF300 Paper Folder is a friction style folder that rapidly feeds the paper through using a friction roller and conveyor system. It is an automatic paper folder than will self-feed the paper and fold it when the paper is placed in the hopper. The paper hopper can hold 100 sheets at a time.The Intelli-Fold IF300 Paper Folder can fold sheets into a Half Fold, Z Fold, Letter Fold, or Double Parallel Fold. It accommodates standard paper sizes like, 8 ½ x 11. After all the paper has been fed through the machine, the Intelli-Fold IF300 will automatically shut off after 10 seconds, going into standby mode.

This is a video demo of the IF300 in operation:

The Intelli-Fold IF300 Paper Folder is produced by Intelli-Zone. According to their website, Intelli-Zone is a manufacturer of high quality office equipment. Their paper folders and other office machines are built to be rugged, reliable, and should provide many years of use. This commitment to quality, combined with their competitive prices, make their paper folders a sound purchase choice.

Some of the features built into the design of the Intelli-Fold IF300 Paper Folder show that that company had the consumer in mind. This is foremost evident in how quiet the Intelli-Fold IF300 Paper Folder operates. Most paper folders are quite noisy as they feed, fold and stack the paper.  The Intelli-Fold IF300 operates at a lower noise level of only 65 decibels. This is so quiet that you’ll still be able to hear your co-workers carrying on a conversation about their most recent Facebook post over the sound of the paper folder while it’s operating.  It is also easy to set up and it has the option to set custom style folds.

The only downside of the Intelli-Fold IF300 is the shortcoming that afflicts all friction-style paper folders. It shouldn’t be used to fold glossy paper. If you’re in a business that uses a lot of slick, shiny paper then you’d be better off with a suction-operated paper folder.

You can get the best price on an Intelli-Fold IF300 Paper Folder, along with other office equipment from the Intelli-Zone line, at Office Zone. You can find Office Zone’s entire selection of paper folding machines here.